Can I See Who Accessed My Google Drive?

Hearing your colleagues swear black and bluish they oasis't seen your document is frustrating. This handy feature in Google Docs, Sheets, and Slides means you'll never have to second approximate whether they have or haven't ever once more.

Viewing who's seen yourGoogle Docs, Sheets, or Slides and when is piece of cake with the handy Activity Dashboard  feature. It too shows the trend of views and comments, equally well every bit a sharing history.

In this post, yous'll learn how the feature works and how you can configure the related privacy settings.

Note: This feature is only available for those with a Google Workspace account, not a regular consumer Google account.

Nevertheless, those with Google Workspace accounts can see the view activeness of people using regular consumer Google accounts (or people in other Google Workspace domains), as long every bit the file has been explicitly shared with them.

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Accessing the Activity Dashboard

1. Open up the Google Doc, Canvass, or Slide that you lot want to view the activity for.

2. Select the Tools menu > Activity Dashboard.

3. The viewing history of each person the file is shared with is displayed in the Viewers department. People who have a nuance next to their proper name either have non viewed the file or take opted out of having their view action shown (more than on this soon).

The Shared with tab shows everyone the file is explicitly shared with, while the All viewers tab shows a list of everyone within your own Google Workspace environment who has viewed the file (except those who have opted out).

four. The Viewer trend tab shows the number of unique views within a selected time period. Y'all tin change the time period using the drop-downwards box in the top correct corner.

5. The Comment trend tab shows the total comments that accept been made and the trend within a selected catamenia of time. Once again, you can change the time period using the drop-down box in the top right corner.

6. The Sharing history tab shows when the files have been shared/unshared, and with whom.

Changing Privacy Settings to Opt-Out of History Viewing

Don't want your colleagues to know you lot've been stalking their piece of work? Learn how to easily opt out of the Activity Dashboard feature to remain in the shadows.

You lot can choose to turn off history viewing for either i specific file or for all files. This means that your view history volition not be visible in the Activity Dashboard.

How to Admission Privacy Settings

1. Open the Google Docs, Sheet, or Slide you want to hibernate view activeness for (or any Doctor, Sheet, or Slide if you lot want to hibernate it for all files).

2. Select the Tools menu > Activeness Dashboard.

3. Click Privacy Settings.

4. Toggle on/off each setting every bit required.

5. Click Save.

The Activity Dashboard is a useful mode to see who has accessed a shared document. However, due to the opt-out characteristic, it can too not exist regarded as an absolute truth!

If you desire to remind people to view or contribute to a shared certificate, try using the Email collaborators  characteristic to send them a quick reminder. This email also includes a link to the shared document, in case they've lost it! You can observe this feature on the File > Email  menu in any Google Doc, Sheet, or Slide.

Learn on Demand - Training in Google Workspace

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Source: https://usingtechnologybetter.com/blog/how-to-see-the-view-history-of-google-docs-sheets-slides/

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